Kregel CPA Introduction - Accounting & Payroll

How We Work

Let’s Make Accounting
and Taxes Less Taxing

You started a business to do what you’re good at, not balance the books.

The accounting and tax process is often confusing and frustrating, but we’re here to show you the experience can actually be easy – and, dare we say, enjoyable.

The entire experience is better at K&Co because the individual ingredients are better.

The best people
Count on us for fast responses, expert advice, and a trusted partnership.

Organized processes
Clear steps and systems ensure nothing falls through the cracks and no deadline gets missed.

Convenient platforms
Modern tools, like Xero and Dropbox, make it easier to keep track of all the details and collaborate with each other anytime, anywhere.

Book a Consultation

Our firm

Other firms

Fast responses, usually within hours

Unanswered calls and emails

A cohesive system that’s digital, organized, and integrated for higher efficiency, accuracy, and security

Endless paperwork, shoeboxes of receipts, and scattered data

Well-defined processes, digital checklists, and frequent, clear communication from your dedicated team — so you never have to wonder what’s going on

Confusion about what the CPA is working on and if everything is on track

On-time closing and easy-to-understand, meaningful financial reports

Delayed monthly closing for accounting and confusing reports

Regular touchpoints and planning throughout the year save time and money, while giving you peace of mind

Surprises at year-end and tax time

Our firm

Fast responses, usually within hours

A cohesive system that’s digital, organized, and integrated for higher efficiency, accuracy, and security

Well-defined processes, digital checklists, and frequent, clear communication from your dedicated team — so you never have to wonder

On-time closing and easy-to-understand, meaningful financial reports

Regular touchpoints and planning throughout the year save time and money, while giving you peace of mind

Other firms

Unanswered calls and emails

Endless paperwork, shoeboxes of receipts, and scattered data

Confusion about what the CPA is working on and if everything is on track

Delayed monthly closing for accounting and confusing reports

Surprises at year-end and tax time

"K&Co has helped us integrate better software and systems that have revolutionized our processes and cut our invoicing time in half. Their personal touch and fast answers to questions also give me reassurance."

Chris Kulp, AIA, NCARB

Principal at Church Architects LLC. & Conduit Collaborative

A Preview of the Accounting & Payroll Process

Initial consultation

It all starts with a conversation. We’ll get to know each other to determine if we’re a good fit to work together, discuss how the K&Co team can help you reach your goals, and set the stage for a partnership built on mutual trust.

Onboarding

We’ll spend the first month or two of our engagement getting organized and into a rhythm. This stage includes meeting with you to get a deeper understanding of your current state and future goals; setting up tools to collaborate on your accounting and taxes (e.g., Xero, Dropbox, Gusto, etc.); and putting processes and systems in place to ensure smooth sailing going forward.

Fast, friendly service delivery

From bookkeeping to payroll to tax prep, we focus on managing your money so you can focus on making it. Software tools and integrations make the process faster and easier for everyone. That way, you can spend more time with your team or family, and we can spend more time providing you with helpful guidance instead of doing administrative work.

Ongoing advice

Beyond day-to-day tactical support, we also provide strategic guidance and help you navigate questions as they come up, so you can make the right decisions for today and the future.

Quarterly/Annual review

Together, we step back to review results, refine strategies, and plan ahead. You’ll feel calm, clear, and confident every step of the way.

See Packages & Pricing

More About Our Partners

About Xero

Xero is a cloud-based accounting platform that helps keep your books up to date.

Xero makes it easy to:

Work from anywhere, on any device.
Connect and collaborate with your customers, vendors, and professional advisors.
Stay safe and secure, with multi-factor authorization and encryption to prevent unauthorized access.
Use its robust app ecosystem to connect best-of-breed software tools with Xero

Visit the Xero website

About Dropbox

We use Dropbox so you can send and receive files over a secure, encrypted connection, without worrying about sensitive information falling into the wrong hands.

Visit the Dropbox website

About Karbon

Karbon is the hub where everything comes together. It keeps your bookkeeping, payroll, and tax planning organized in one place, and it’s also how we stay in touch. Instead of hunting through email chains, you always know exactly where things stand and what we need from you.

Visit the Karbon website

About Gusto

Gusto is our preferred partner for payroll, benefits, and HR. Loved by small businesses, Gusto makes it easy to support your hardworking team. With its easy-to-use dashboard, finding payroll and tax documents is simple. Plus, you can e-sign onboarding paperwork and store it online, where you and your employees can access it easily.

Visit the Gusto website

Relay

Relay is a no-fee, online business banking and expense management platform designed for small to mid-sized businesses.

Here’s why many of our customers like Relay:

No hidden fees:
Bank without hidden fees or minimum balances that tie up your cash flow.

Up to 20 checking accounts:
Easily separate and organize cash to keep it flowing.

Easy connections, integrations, and access management:
Relay solves many of the common challenges businesses face in connecting bank feeds. It also integrates with Xero to automate cash flow management and makes it simple to provide access to external advisors.

Employee cards with controls:
Effortlessly issue cards to your team — as many as you need.

Easily decipher all spending:
Get clean, standardized vendor data and auto-categorization for all card purchases, so you don’t have to waste time decoding team member purchases.

Simplify receipts:
Capture and store receipts in Relay to make month-end bookkeeping a breeze.

Visit the Relay website

A Preview of the Tax Planning & Preparation Process

Engagement Letter

What we do:
K&Co sends out engagement letters to all customers by mid-January. If you haven’t received your engagement letter by January 25, please contact us.

What you do:
Sign and return your engagement letter by February 15.

Gather, organize, and share tax documents

What we do:
Our goal is to make this as simple as possible for you. We will send you an email in mid- to late January with a link to your digital tax form checklist and tracking tool.

What do you:

Complete the questionnaire, and let us know of any informational updates or changes since last year.
Review the checklist and upload the requested supporting documents and information.
Add any new items and note if any items from last year are no longer applicable.
Securely share bank information for tax payments or refunds due.

Most of our customers find that this digital process is easier than dealing with scattered paperwork, shoeboxes of receipts, and hard-copy forms. However, if you prefer to mail your documents or deliver them to our office, please contact us so we can coordinate.

Customers: View Checklist

Upload documents

What you do:
Upload or send us all your source documents by February 15. If you are waiting on a Schedule K-1 for a business or trust, you can upload it when you receive it.

K&Co reviews, scans, & bookmarks documents

What we do:
Once we receive all your documents, the K&Co Tax Team will thoroughly review them, follow up with you on any missing documents or outstanding questions, and create a single bookmarked file containing all your documents for easy reference. Then, we will prepare a draft of your tax return.

Tax return prep & review

What we do:
After we receive all documents and needed information, K&Co’s CPAs and their support teams prepare your return and deliver it for your review. You will also receive a detailed summary of your return, payments, or refunds due, and the next steps to file your return.

What you do:
Review the return, and ask any questions you may have. Then, sign and return the 8879 E-File forms.

Tax returns are e-filed, and a donation is made in your name

What we do:
Once we receive your signed 8879 E-File forms, we file your tax return with the government. You will receive an email confirming receipt and acceptance by the IRS and the state. Refunds can take 3-6 weeks to receive.

As a B Corp and community-minded team, we also support like-minded organizations doing good in the world. When you file your return with K&Co, we’ll donate $50 per tax return to our non-profit partner.

What you do:
Pay any balances due, and celebrate! You fulfilled your annual responsibility as a U.S. taxpayer and gave back to the community.

Review and ongoing advice

Beyond annual tax prep, we also provide strategic guidance and help you navigate questions as they come up, so you can make the right decisions.

This includes taking a step back during the 4th quarter to review results, refine strategies, and plan ahead. You’ll feel calm, clear, and confident every step of the way.

See Packages & Pricing

A Preview of the Tax Planning & Preparation Process

Engagement Letter

What we do:
K&Co sends out engagement letters to all customers by mid-January. If you haven’t received your engagement letter by January 25, please contact us.

What you do:
Sign and return your engagement letter by February 15.

Gather, organize, and share tax documents

What we do:
Our goal is to make this as simple as possible for you. We will send you an email in mid- to late January with a link to your digital tax form checklist and tracking tool.

What do you:

Complete the questionnaire, and let us know of any informational updates or changes since last year.
Review the checklist and upload the requested supporting documents and information.
Add any new items and note if any items from last year are no longer applicable.
Securely share bank information for tax payments or refunds due.

Customers: View Checklist

Upload documents

What you do:
Upload or send us all your source documents by February 15. If you are waiting on a Schedule K-1 for a business or trust, you can upload it when you receive it.

K&Co reviews, scans, & bookmarks documents

Tax return prep & review

What you do:
Review the return, and ask any questions you may have. Then, sign and return the 8879 E-File forms.

Tax returns are e-filed, and a donation is made in your name

What you do:
Pay any balances due, and celebrate! You fulfilled your annual responsibility as a U.S. taxpayer and gave back to the community.

Review and ongoing advice

Beyond annual tax prep, we also provide strategic guidance and help you navigate questions as they come up, so you can make the right decisions.

This includes taking a step back during the 4th quarter to review results, refine strategies, and plan ahead. You’ll feel calm, clear, and confident every step of the way.

See Packages & Pricing

Frequently Asked Questions

What is included in K&Co’s small business accounting and tax services? How much does it cost?

There are several packages to choose from, or we can work with you to customize one for your specific needs. Pricing starts around $820/month. Visit the Packages and Pricing page for details.

Do you have experience serving businesses like mine?

While K&Co has served a wide variety of companies over nearly 20 years in business, our specialty is partnering with:

Professional service firms

Creative agencies
Architects
SaaS companies
Real estate firms and syndicators

Socially conscious, service-based businesses

B Corps
For-profit service businesses with a socially-conscious approach

Multiple Entities

Business owners with multiple entities and/or passthrough tax considerations
Professionals with both business and individual tax needs

K&Co’s customer retention rate since 2013 is 93%, and in a recent survey, 82% of our customers say they would recommend K&Co to others – more than double the industry average of >40%.

Do you work with customers outside of Philadelphia and Pennsylvania?

Yes. The headquarters for our small business accounting and payroll firm are in Philadelphia, but our team and customers are distributed across the country. All systems – from accounting and tax tools, to communication, to signatures – are completely digital, so business can be done anytime, anywhere. While we welcome seeing you in person, the vast majority of our customers interact with us solely by email, phone, and online tools.

What’s the best way to get a fast response from K&Co?

No matter how you interact with us, you can expect a fast response – usually within hours. The best way to reach us is via email.

Is my information secure when sending it via email, Dropbox, etc.?

We do not share sensitive documents via email, and we encourage you to avoid that too. Instead, our team uses secure tools like Dropbox and Adobe Sign, which have multiple layers of protection like encryption, secure transfers, and two-factor authentication.

Our team may occasionally reach out to you by phone or text, but only in the context of ongoing work you’re expecting from us. Please be cautious of any unexpected calls or messages claiming to be from K&Co or the IRS. Neither our team nor any government agency will request sensitive information through unsolicited phone calls or text messages.

You can also protect yourself by following best practices, like checking links before clicking or logging in, only making payments to people and entities you know, and turning on two-factor authentication for all online accounts.

If you ever have security questions or notice something suspicious, don’t hesitate to reach out to us. There are no silly questions, and you can never be too safe!

I still have questions. How can I reach you?

Say hello at hello@kregel-cpa.com, (215) 703-3098, or by filling out the form here.

Note: While the offices for our CPA firm are in Philadelphia and Souderton, many of our team members work remotely. If you would like to meet in person, please call or email before stopping by to confirm someone is on site.

Doing Well While Doing Good

As a B Corporation, K&Co voluntarily meets high standards of transparency, accountability, and performance. Your partnership with us makes a positive impact on the world.

See How We Do It